When you have company vehicles on the road, tracking your fleet and using the data can help you streamline your business operations and protect your company and employees.
Tracking the right data is key to improving efficiency, increasing tax savings and identifying areas of overspending to ensure employees use company resources wisely. The U.S. Chamber of Commerce shares ways to track your company’s vehicle use.
Data to track include:
- Trip dates: Log and organize trip data under the specific date to hold employees accountable and reduce costs.
- Mileage: A record of how many miles a car was driven can identify instances of personal use with the vehicle.
- Working hours: This will ensure employees are only using the vehicle during business hours.
- Driving behaviors: Many systems track bad driving behaviors that contribute to a vehicle’s wear and tear, such as harsh braking, excessive idling and speeding.
- Current location and destination: This can help protect your assets in case of theft and allow you to better provide customers with updates regarding an employee’s arrival time.
Rather than relying on individuals manually logging hours and mileage, some businesses use a fleet management service, which allows them to track vehicle fleets and employee behavior through a comprehensive system. If you are considering a fleet management service, you should look for the following features: hardware and installation, such as plug-and-play hardware, which does not require a professional's help to install; driver safety and performance to hold drivers accountable for their actions; vehicle maintenance tracking to identify when maintenance is needed; GPS tracking for location and mileage; and alerts and reports to better understand how and when your employees operate company vehicles.
